Request for Proposal (MS Word)
Upcoming deadlines for 2022-2023 proposals are as follows:
The deadlines for submitting applications under this funding cycle are Friday, April 29, for fall 2022 program proposals; Friday, September 23, for fall 2022 and spring 2023 program proposals; and Friday, November 11, for spring 2023 program proposals. Applications for funding and complete details of requirements may be found on the Student Affairs website. All proposals must be submitted electronically to firstname.lastname@example.org.
*An additional cycle is being offered for spring 2023 proposals. Proposals are due electronically to Amanda Marzolf by January 31, 2023. Please note, these programs must run and be completed by May 31, 2023 as the funding does not carry over to the 2023-2024 fiscal year.
Questions about the GAC may be addressed to Amanda Marzolf at email@example.com.
All proposals must be submitted electronically to firstname.lastname@example.org.
Requirements for Funding: To provide funding in support of the mission of Buffalo State, any proposal submitted in response to this Request for Proposals must state how the activity, if funded, will contribute to the College’s vision, mission, core values and strategic directions, as presented in the 2022-2026 Strategic Plan for Buffalo State, located here: https://suny.buffalostate.edu/strategic-plan
COVID-19: All proposals should ensure any events proposed are one that adhere to current COVID-19 event protocols (https://eventsmanagement.buffalostate.edu/covid-19-events-and-visitor-information).
Multiple Funding Restrictions: All completed applications submitted in response to this Request for Proposals will be reviewed by the Grant Allocation Committee (GAC). However, restrictions do exist for the funding of multiple individual or departmental requests. The Committee encourages collaboration in developing proposals and suggests that members of the same department or organization consult each other before applying for this grant, as the following restrictions apply:
All Grant Allocation Committee funded programs and events must:
• be open to all students, faculty, and staff at Buffalo State;
• result in a direct educational experience, and
• be held on-campus at Buffalo State or campus-affiliated organization/center.
Applications: Applications must use the Abstract, Narrative, and Budget Narrative forms provided. Applications must contain the following information:
A. program or event goals and objectives;
B. a description of how the program or event will address the College’s strategic directions;
C. description of proposed activities, including anticipated timeline or dates and the venue to be used;
D. a description of the target audience(s), including numbers of participants; and
E. a statement whether the proposed program is free or, if not free, the amount of revenue expected from any admission or program fees (describe how those funds will be applied to the program costs in your budget narrative) and how the program will be evaluated.
A line-item program budget and description, using the Budget Narrative Form found here.
Note Regarding Budget: Preference will be given to funding direct program costs including honoraria,* venue costs, production costs and marketing. Preference will also be given to grant applications that provide detailed costs associated with proposed event or program included information on sources/vendors. Applicants proposing programs with a high cost should plan to pursue other sources of funds and describe those plans in their budget narrative.
*Honoraria may not be offered to employees of the college. Travel expenses may only be paid consistent with guidelines published in the current Buffalo State travel manual.
Deadlines: In general, requests for funding made during the April cycle should be for programs taking place in the following summer and fall. Requests for funding made during the September cycle should be for programs taking place in the fall and spring. Requests for funding made during the November cycle should be for programs taking place the spring. However, the committee will consider proposals that fall outside these general parameters.
To Apply: Submit your proposal via email to email@example.com.
Requirements of Award Recipients: Applications will be reviewed by the Grant Allocation Committee. Decisions will be announced approximately two weeks after review by the Committee. All literature and advertisements pertaining to funded programs should name the Grant Allocation Committee and the Academic and Student Affairs Office as a sponsor. Award recipients must submit a report to the Committee at the conclusion of their program.
Grant Proposal Review Criteria: Applicants are strongly encouraged to review the GAC Proposal Rubric which will be used to evaluate the merits of each proposal.
The Grant Allocation Committee (GAC) is charged with soliciting and reviewing proposals for campus programs and activities and for distributing the funds allocated to the committee to support programs that contribute to the goal of enriching the intellectual, social and cultural life of the Buffalo State community.
This fund was created with the intention of funding singular programs, not units, programs or supplementing departmental budgets. The committee is further asked to be judicious in reviewing requests for funds from departments or organizations that are known to have access to alternate funding sources to ensure the best use of scarce funds available. Applicants should be required to specify other sources of funds, where applicable, to assist the committee in its review.
The committee should avoid funding programs that are exclusively social in nature. Rather, the emphasis of funded programs should be on programs that provide meaningful educational and/or cultural contribution to campus life.
The committee will file an annual report to the president of the college and to the chair of the College Senate detailing the allocation of funds, and will include its recommendations.
Each faculty shall elect one member to the committee and shall serve for a two-year term, up to four consecutive years.
Staff and Librarians
The Professional Staff Caucus shall elect one member to the committee, and the librarians shall elect one member and shall serve for a two-year term, up to four consecutive years.
Students shall elect three undergraduate students and one graduate student. Further, two students shall be nominated from college organizations and appointed by the president. One of these students must be a commuter. Students shall be elected or appointed for two-year terms but may be not be reelected or appointed for more than four years.
The chair of the committee shall be a faculty member appointed by the president of the college in consultation with the chair of the College Senate and shall be charged to convene meetings of the committee. The chair of the committee will be appointed to a two-year term.
The vice president for student affairs shall provide support staff for this committee.
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